Accounts Payable Administrator

Description

Responsibilities:

• Review and verify vendor invoices for accuracy.
• Obtain the necessary approvals before processing payments.
• Ensure timely payment of invoices to maintain positive vendor relationships.
• Reconcile vendor statements with dealership ledgers to identify and resolve discrepancies.
• Manage daily reconciliation of bank balances and petty cash to ensure accuracy in financial records.
• Generate, print, and distribute accounts payable reports as needed.
• Maintain organized, accurate accounts payable files for record-keeping and audit purposes.
• Respond to vendor inquiries regarding payment statuses and account balances.
• Audit freight bills and analyze vendor accounts to ensure correct billing.
• Resolve discrepancies and disputes with vendors in a professional manner.
• Provide assistance during month-end and year-end financial closing processes.
• Support the Controller and accounting team with other finance-related tasks as needed.
• Keep meticulous records of all payments and financial transactions.
• Ensure compliance with internal and external financial audit requirements.
• Interact with various stakeholders, such as the General Manager, Sales Managers, Parts Manager, Service Manager, and other internal teams.
• Provide exceptional service and support to both internal and external stakeholders, enhancing the professionalism of the accounting team.

Required Skills

Qualifications:

• High school diploma or GED required; an associate degree in finance, accounting, or business is a plus.
• 1-2 years of accounts payable or bookkeeping experience, ideally within the automotive or dealership industry.
• Proficiency in accounting software (e.g., Quickbooks, PBS, DealerTrack, or CDK Global) and advanced Excel skills.
• Strong focus on accuracy for data entry, financial reporting, and issue resolution.
• Clear verbal and written communication for interactions with vendors and internal teams.
• Must have experience dealing with different types of people
• Ability to work in a fast-paced, high-pressure industry
• English language literacy: verbal, reading, and writing skills
• Tech savvy, deadline driven, adaptable and accountable team player
• Legally entitled to work in Canada by any employer